We're Hiring!
The Hively Co is looking for a high-energy, organized, and experienced executive assistant with no problem juggling multiple tasks and responsibilities!
Executive Assistant
Supporting others is your thing. Satisfaction for you means taking care of the little (and big) things that help leaders lead more effectively. You enjoy supporting a High Performing CEO and their team.
This position’s primary focus is to partner with Denae, the owner of the company, in ensuring her schedule, projects and commitments are executed flawlessly. You’ll be responsible for making sure her team, clients and customers have a high-touch, intimate and professional experience with her.
Learn MoreThe Executive Assistant position might be PERFECT for you if you’re a positive, tech savvy, and organized self-starter with experience in a similar role.
You’re excited to work with a team that serves entrepreneurs who are growing their business on Kajabi and making an impact on the lives of others. And you understand that more often than not, it’s the little things that really count (it’s this mentality that helps you excel in a support role).
As Denae’s right hand, you’ll be representing her and the entire company — and yes, that is a big deal! You'll be working closely with Denae to provide our three unique values to customers and clients:
Investing in our clients long-term goals
Unique 1:1 experience that is genuine and professional
Same-month turnaround time for urgent requests
Who You Are
We’re looking for someone who’s happy to keep up with the fast pace of our growing team. Our ideal candidate knows how to communicate with warmth and grace, and is happy to help walk clients through their stresses and put out fires as they experience the reality of builds and launches (most for the first time!)
Attention to detail and interpersonal skills that ensure discretion and confidentiality are essential. As a service based business, we are trusted with the inside look into our clients’ businesses and their privacy is one of our top priorities.
A commitment to continuously learning, improving, and refining your skills is a part of who you are. As an online business, we do things differently and we need someone who’s adaptable and able to work independently most of the time.
We’re looking for a mature, experienced Executive Assistant who shows up daily with a get-it-done attitude and is always thinking ahead. If you’re the kind of person that thrives being surrounded by a diverse team of exceptional people dedicated to changing the lives of online entrepreneurs all over the world, you may fit in perfectly at the Hively Co.
About The Position
This position is currently part-time but will become full-time in the near future. Please don't apply if you have other clients or manage a virtual assistant agency. Our hope is that you will stay with the Hively Co. long term.
The Executive Assistant position will be entirely virtual with flexible hours, but a willingness to work between 8 and 5 EST is a must (a minimum of 3-5 hours a day Monday through Thursday).
The Executive Assistant is responsible for managing and organizing Denae’s busy calendar and inbox. You must be a strategic thinker with clear, quick, and effective communication skills.
Apply Now!Executive Assistant
Duties and Responsibilities
Our Executive Assistant will primarily be responsible for:
- Managing Denae’s Google calendar, appointments, travel and some personal commitments.
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Managing Denae’s inbox and providing a high-level of responsiveness and problem solving skills aligned with a warm and professional attitude.
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Being Denae’s handler — you’ll be in charge of helping Denae keep her time and schedule in order on her behalf.
Example duties include:
- Helping plan and book travel
- Ensuring Denae hits all project deadlines for clients
- Transferring email communication and agreements into ClickUp (project management software)
- Making sure all Zoom links are provided to clients for appropriate meetings
- Following onboarding and offboarding processes via email
- Forwarding receipts and invoices to our bookkeeper
- Checking in with clients through email at the beginning and end of each week with project updates and needs
- Helping to manage files, documents, and photos in Google Drive while maintaining a Marie Kondo like organizational structure.
- Writing, and proofreading to capture Denae’s ideas and turn them into written text (emails, team communications, etc.)
- An assortment of repetitive administrative tasks for project management of clients (setting up Google drive folders, duplicating documents, organizing promotional materials, etc.)
- Attend and prepare for bi-weekly team calls
Executive Assistant
Strengths and Skills
The ideal candidate possesses the following strengths and skills:
- Past experience assisting an entrepreneur and/or CEO
- A strong ability to manage multiple responsibilities daily. Set up calendar appointments, send out correspondence, track delayed payments, manage group settings, book travel…all in a day’s work!
- You’re a thinker and a doer. You don’t need to be told what to do — you’re innovative, resourceful, and able to anticipate what needs to get done.
- You must be a self-starter with the ability to be productive from your home office.
- Getting distracted by Instagram = no bueno.
- A positive, high-energy attitude and get it done mindset that searches for solutions instead of focusing on struggles is essential. You think about your work in terms of outcomes and results, not hours worked.
- Highly organized and able to anticipate calendar needs well beyond this week.
- An interest in engaging with Denae’s team, clients and customers while communicating on Denae’s behalf and doing so with grace.
- A high level of professionalism and emotional maturity (we don't do drama here).
- Detail is your middle name. You have high standards and mediocre is not a word in your vocabulary.
- You’re invested in becoming the best you can be and excited to work with a fun lovin’ team who’s happy to help you get there!
- Responsive and communicative. You know how to close the loop and confirm assignments are received and completed.
- Incredibly technically competent and current. You must understand how to manage the following systems:
- Highly experienced in Gmail + Google Calendar + G Suite
- Working knowledge of Zoom meeting
- Working knowledge of ClickUp and Kajabi
- Excellent writing and verbal communication skills — you have a knack for putting ideas into words and ensuring everyone is on the same page.
Other Expectations:
- Can Do Attitude
- Willingness to learn
- Resourcefulness (you Google questions before asking them)
- Proactive (you see problems and fix them before being asked!)
If you’re an experienced executive assistant, a total people person, and you love working with a team that’s making a difference in the world, this might just be the opportunity you’ve been looking for.
Apply Now!The Hively Co helps Entrepreneurs, Coaches, & Course Creators, launch online products and services, so that they can build, launch, and scale their business on Kajabi.
We lead a fun-loving culture and a dedicated team that is committed to excellence. We always find the upside to any situation and maintain the strength and flexibility to change course as our business evolves.
Apply Now!
Generosity
We value being generous in our work as we help personal brands do big things in the world. We as a team strive to live in abundance - abundance of quality time with our families, abundance of opportunities to make an impact in our communities, abundance of resources for giving generously to others, and an abundance of time to offer to our own personal goals. We are on a mission to live a life that never just “punches the clock”.
Ongoing Learning & Personal Growth
We value continuing to grow in our individual skills understanding that we’ve never fully arrived and can always improve in our work, processes, and quality. We want to show up as our best self with our clients, our families, our friends, and show others that they too can reach new heights.
Resourcefulness & Personal Responsibility
We value using our time wisely and taking personal responsibility for our actions. When we show up at work or at home we are fully present. We know the importance of finding the right people, making the right connections and using the right tools. We want The Hively Co to succeed while also helping people succeed. As The Hively Co grows so should the overall success of each individual team member, which is why each member of the team plays such a huge role.
Relationships
We have the privilege of partnering with clients who are on a mission to help others, and we see the opportunity to partner as the beginning of a great relationship. Internally, The Hively Co values the opportunity to invest in each other, to know how we can best support and encourage each other, and understand the opportunity to work with personal brands as a way to improve the world we live in.
A Culture of Transparency and Openness
We value to keep open lines of communication within our team and believe that keeping that open line is key for a trustworthy culture. Because trust is an attribute our team seeks to keep, the overflow of that culture pours out into our work and our relationships with our clients. There are no castles here at The Hively Co. We allow mistakes here and we learn from them, then, we move forward confidently with the lesson we learned. We play to one another's strengths and we do not idolize position or power. We value creating a culture where mistakes are learning opportunities, where it’s okay to be flexible because emergencies happen, and communicating openly about our mistakes and emergencies is encouraged. We support not only our clients but each other and that bond is seen by those we partner with. The Hively Co team culture demonstrates genuine community.
